Creating a New Course

In this section we will learn how to create a course project, how to populate it with a course management file and how to invite all of your students to join the course.

Creating the Course Project

The first step is to create an instructor’s project to contain the course.

Log into CoCalc and click on the Projects icon in the top left hand corner of the screen.

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Click on Create New Project, fill out the Title and Description and click on Create Project

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The new project will appear at the top of the project list. Click on its title to open it.

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Adding Teaching Assistants to the Course

To add teaching assistants or other teachers to the course, open the course project, click on the settings tab and look down to see “Add new collaborators” in the project settings.

Under Add new collaborators, you can find or add collaborators by name or email address. These collaborators will also have access to all associated student projects orchestrated by that project. Do not add any students of yours as project collaborators!

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If the email address you add as a collaborator is not associated with a CoCalc account, an email will be sent to that address with instructions how to join. Once the account with exactly that email address is created, that new user will be added automatically to all projects with pending invitations.

Creating the Course File

Almost all aspects of a course, such as which students are enrolled and assignment management, are controlled by a .course file. We’ll now create this file.

Open the course project, click on New and give the course a title. Here, I’ve used Autumn_2016_PHY001. Click on Manage a Course to create the course file.

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If you go to the root of the course project directory, you will see that a new file has been created with the extension .course. This is the course management file and most aspects of your course are controlled by it.

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Note

You may have more than one course file in a single project, as is explained in the next section. Be aware that that any account you add as a TA to the project will have access to course files and student work for all courses in that project.

Split course into multiple groups

Note: If your course is large, it is possible to partition your class into several groups or sections. To accomplish that, simply create more than one course file. For example, PHY001_A.course, PHY001_B.course, PHY001_C.course, … for groups A, B, C and so on.

These course files are independent of each other, which allows not only different groups of students, but also different due dates, etc.

Adding Students to the Course

Open your course by clicking on the .course file.

In the Students tab, add a comma separated list of students’ emails addresses in the search box and click on the search icon.

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If you have a particular large class, the above method may take a very long time. If you have your students’ email addresses in an Excel spreadsheet (or Google Sheet) you can copy and paste them directly in the Add student box.

After parsing the list, you can either explicitly the students to add (press shift or ctrl key for multiple selections), or just click the “Add all students” button.

Next, the student projects will be created. Please be patient until all students are processed and do not close CoCalc.

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If your project (the one with the .course file) has the Internet Access upgrade, any student who does not have an account on CoCalc will be sent an email invitation to create an account and join your course. For security reasons, CoCalc does not automatically send email invitations to students added if they already have a CoCalc account.

Your course page will now look like this

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  • Email addresses that are followed by (invited) do not have a CoCalc account yet. (invited) will disappear as soon as they sign up.
  • You can see when each student last used the course project. In this case – never!
  • The ! Free warning next to each student shows that they are running this course on free servers. It is strongly recommended that you upgrade this to members-only servers for your students. You can also require in the configuration page that your students pay a small one-time fee to upgrade their projects (see below).

Note

Some email services, notably Hotmail and Yahoo Mail, may silently block emails sent from our service. In that case, an invitation to sign up will not appear in the inbox or spam folder of the intended recipient and another method must be used to communicate sign-up information to the student.

Reconfiguring student projects and re-issuing email invitations. To ensure student projects have correct students and TA’s, titles and descriptions, click Reconfigure all projects. Doing so will also resend email invitations to students who have not already signed up for CoCalc.

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“Reconfigure all projects” at lower right in Configuration

What do the Students Get?

On being invited to a course, each student will have a project created for them in their CoCalc account that corresponds to that course. Each project will have you and the course Teaching assistants set as collaborators.

The student’s course project will have its own individual quotas set for disk storage, internet access and so on (e.g. students get 1GB of RAM). These quotas will be the standard set of quotas that everybody gets with free CoCalc projects.

You can learn more about upgrades and quotas in the next chapter or the Project Upgrades.